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Board Member Commitment Form

  1. Board Member Commitment Form

    The expectations below describe your volunteer duties as a Keep Odessa Beautiful Board of Directors member. As a board member, you are expected to fulfill these expectations during your term.

    Please read the specific information of the expectations you are committing to and complete with your electronic signature agreeing to the terms:

  2. Electronic Signature Agreement*

    During my Keep Odessa Beautiful term as a Board of Director I agree to commitment to the following:



    ___ Serve on one committee of your choice: Litter prevention, beautification, sustainability, or fundraiser.


    ___ Attend Annual fundraisers


    ___ Attend at least one KOB board mixer


    ___ Attendance at Board meetings held every third Thursday of each month. Note, no board meeting will be held the month of the Board Retreat.


    ___ If nominated as an Executive Committee member, attendance at the Executive Committee meetings, held before meetings.


    ___ * Pay the Board Member dues no later than April 1st or upon becoming a board member, whichever comes first. 


    ___ *Solicit memberships year-round and participate in grant seeking, and fund-raising efforts.

    ___ Attend a minimum of one Odessa Chamber of Commerce Mixer and two Community Outreach Events/Activities.


    ___ Attend the Board Member Retreat, held in December or January.

    ___ *Promptly respond to all email and text correspondences.


    ___ In the event the Board of Director's membership falls under 10 personnel, you must be prepared to accept and fulfill additional responsibilities/tasks as assigned. 


    ___ Resign if I cannot fulfill these expectations.


    Attend the annual retreat/planning meeting  

    As a board member, you must participate in planning the organization’s future. Every board member must attend the entire 3-4 hours session held in December.  


    Committee & Event Participation

    Each board member must actively participate on at least one committee.

    • attend meetings
    • participate in discussions
    • actively supporting any special event sponsored by the committee.

    Board members will sign up for the committees of their choice at the Annual Board Member Retreat/Planning Meeting.  


    Event Participation

    Each board member must actively support at least three events. 

    KOB events include:  

    • Don’t Mess with Texas Trash-Off/Spring Sweep
    • Earth Day
    • Fall Sweep 
    • Neighborhood Shademakers
    • Odessa/America Recycles Day
    • Planet Troopers
    • Painting & Pizza's
    • Appreciation Luncheon
    • Annual Recycle Fashion Show Event
    • Other fundraiser events


    Attend Board Meetings

    There are eleven board meetings during the year and no meeting in December or January. Attending all meetings is one of the most vital board member expectations.


    Make a Personal Donation/Dues

    Each board member must make a $200 annual financial commitment.


    Solicit Memberships

    KOB community programs/projects depend on private donations; therefore, board members must raise the necessary funds. 


    Participate in Grant Seeking/Fund Raising

    Each board member must actively participate in grant-seeking and fundraisers for the administration of Keep Odessa Beautiful programs.



    Unexpected things happen in our lives, and the available time to serve our community changes. Board members must resign if unable to fulfill their commitment to the organization. However, board members can be part of the organization in different capacities that do not require a long-term commitment.

    By checking the "I agree" box below, you agree and acknowledge that 1) your commitment form will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

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